840 Request for Quotation

DPAC-840 (003050) August 6, 1997

Functional Group ID=RQ

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Request for Quotation

Transaction Set (840) for use within the context of an Electronic Data Interchange (EDI) environment. The

transaction set can be used to provide potential buyers with the ability to solicit price, delivery schedule, and other

items from potential sellers of goods and services.

Heading:

Pos. Seg. Req. Loop Notes and

No.

ID Name Des. Max.Use Repeat Comments

Must Use

010 ST Transaction Set Header M 1

Must Use 020 BQT Beginning Segment for Request for Quotation M 1

Not Used 030 NTE Note/Special Instruction F 100

Not Used 040 CUR Currency O 1

050 REF Reference Numbers O >1

Not Used 060 PER Administrative Communications Contact O 3

Not Used 070 TAX Tax Reference O 3

080 FOB F.O.B. Related Instructions O >1

Not Used 090 CTP Pricing Information O >1

Not Used 095 PAM Period Amount O 10

110 CSH Header Sale Condition O 25

Not Used 120 SAC Service, Promotion, Allowance, or Charge

Information

O 25

Not Used 130 ITD Terms of Sale/Deferred Terms of Sale O 5

Not Used 140 DIS Discount Detail O 20

150 DTM Date/Time Reference O 10

160 LDT Lead Time O 12

Not Used 180 LIN Item Identification O 5

190 PID Product/Item Description O 200

200 MEA Measurements O 40

Not Used 210 PWK Paperwork O 25

Not Used 220 PKG Marking, Packaging, Loading O 200

Not Used 230 TD1 Carrier Details (Quantity and Weight) O 2

Not Used 240 TD5 Carrier Details (Routing Sequence/Transit

Time)

O 12

Not Used 250 TD3 Carrier Details (Equipment) O 12

Not Used 260 TD4 Carrier Details (Special Handling, or Hazardous

Materials, or Both)

O 5

Not Used 270 MAN Marks and Numbers O 10

280 RRA Required Response O 100

LOOP ID - N9

1000

290 N9 Reference Number O 1

300 MSG Message Text O 1000

LOOP ID - N1

10000

310 N1 Name O 1

320 N2 Additional Name Information O 2

330 N3 Address Information O 2

DPAC-840 2 August 6, 1997

340 N4 Geographic Location O >1

Not Used 350 REF Reference Numbers O 12

360 PER Administrative Communications Contact O >1

Not Used 370 FOB F.O.B. Related Instructions O 1

Not Used 380 TD1 Carrier Details (Quantity and Weight) O 2

Not Used 390 TD5 Carrier Details (Routing Sequence/Transit

Time)

O 12

Not Used 400 TD3 Carrier Details (Equipment) O 12

Not Used 410 TD4 Carrier Details (Special Handling, or Hazardous

Materials, or Both)

O 5

Not Used 420 PKG Marking, Packaging, Loading O 200

Not Used 430 RRA Required Response O 25

LOOP ID - SPI

Not Used 440 SPI Specification Identifier O 1

Not Used 450 REF Reference Numbers O 5

Not Used 460 DTM Date/Time Reference O 5

Not Used 470 MSG Message Text O 50

LOOP ID - N1

Not Used 490 N1 Name O 1

Not Used 500 N2 Additional Name Information O 2

Not Used 510 N3 Address Information O 2

Not Used 520 N4 Geographic Location O 1

Not Used 530 REF Reference Numbers O 20

Not Used 540 G61 Contact O 1

Not Used 550 MSG Message Text O 50

LOOP ID - CB1

Not Used 560 CB1 Contract and Cost Accounting Standards Data O 1

Not Used 570 REF Reference Numbers O 20

Not Used 580 DTM Date/Time Reference O 5

Not Used 590 LDT Lead Time O 1

Not Used 600 MSG Message Text O 50

Detail:

Pos. Seg. Req. Loop Notes and

No.

ID Name Des. Max.Use Repeat Comments

LOOP ID - PO1

100000

Must Use 010 PO1 Baseline Item Data M 1

Not Used 020 CUR Currency O 1

Not Used 025 CN1 Contract Information O 1

030 PO3 Additional Item Detail O 25

Not Used 040 CTP Pricing Information O >1

Not Used 045 PAM Period Amount O 10

049 MEA Measurements O 40

LOOP ID - PID

1000

050 PID Product/Item Description O 1

Not Used 060 MEA Measurements O 10

Not Used 070 PWK Paperwork O 25

080 PKG Marking, Packaging, Loading O 200

090 PO4 Item Physical Details O >1

100 REF Reference Numbers O >1

Not Used 110 PER Administrative Communications Contact O 3

DPAC-840 3 August 6, 1997

Not Used 130 SAC Service, Promotion, Allowance, or Charge

Information

O 25

Not Used 140 IT8 Conditions of Sale O 25

Not Used 150 ITD Terms of Sale/Deferred Terms of Sale O 2

Not Used 160 DIS Discount Detail O 20

Not Used 170 TAX Tax Reference O 3

Not Used 180 FOB F.O.B. Related Instructions O >1

Not Used 190 SDQ Destination Quantity O 50

Not Used 200 DTM Date/Time Reference O 10

Not Used 230 FST Forecast Schedule O >1

Not Used 240 TD1 Carrier Details (Quantity and Weight) O 1

Not Used 250 TD5 Carrier Details (Routing Sequence/Transit

Time)

O 12

Not Used 260 TD3 Carrier Details (Equipment) O 12

Not Used 270 TD4 Carrier Details (Special Handling, or Hazardous

Materials, or Both)

O 5

Not Used 280 MAN Marks and Numbers O 10

Not Used 290 RRA Required Response O 25

Not Used 295 MSG Message Text O 1000

Not Used 296 SPI Specification Identifier O >1

LOOP ID - SCH

104

Not Used 297 SCH Line Item Schedule O 1

Not Used 298 TD1 Carrier Details (Quantity and Weight) O 2

Not Used 299 TD5 Carrier Details (Routing Sequence/Transit

Time)

O 12

Not Used 300 TD3 Carrier Details (Equipment) O 12

Not Used 301 TD4 Carrier Details (Special Handling, or Hazardous

Materials, or Both)

O 5

LOOP ID - LDT

302 LDT Lead Time O 1

Not Used 303 QTY Quantity O >1

Not Used 304 MSG Message Text O 1

LOOP ID - LM

Not Used 305 LM Code Source Information O 1

Not Used 306 LQ Industry Code M 1

LOOP ID - SLN

1000

Not Used 308 SLN Subline Item Detail O 1

Not Used 310 PID Product/Item Description O 1000

LOOP ID - N9

1000

320 N9 Reference Number O 1

330 MSG Message Text O 1000

LOOP ID - N1

340 N1 Name O 1

350 N2 Additional Name Information O 2

360 N3 Address Information O 2

370 N4 Geographic Location O 1

Not Used 380 REF Reference Numbers O 12

Not Used 390 PER Administrative Communications Contact O 3

Not Used 400 FOB F.O.B. Related Instructions O 1

Not Used 405 SCH Line Item Schedule O 200

Not Used 410 TD1 Carrier Details (Quantity and Weight) O 2

Not Used 420 TD5 Carrier Details (Routing Sequence/Transit

Time)

O 12

DPAC-840 4 August 6, 1997

Not Used 430 TD3 Carrier Details (Equipment) O 12

Not Used 440 TD4 Carrier Details (Special Handling, or Hazardous

Materials, or Both)

O 5

Not Used 450 PKG Marking, Packaging, Loading O 200

Not Used 460 RRA Required Response O 25

Not Used 465 CTP Pricing Information O 1

Not Used 469 PAM Period Amount O 10

LOOP ID - LDT

Not Used 470 LDT Lead Time O 1

Not Used 480 MAN Marks and Numbers O 10

Not Used 490 QTY Quantity O 5

Not Used 500 MSG Message Text O 1000

Summary:

Pos. Seg. Req. Loop Notes and

No.

ID Name Des. Max.Use Repeat Comments

Must Use

010 CTT Transaction Totals M 1

Must Use 020 SE Transaction Set Trailer M 1

Transaction Set Notes

1. If segment LIN is used, do not use LIN01.

2. The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this

segment is used, the unit of measurement code (SCH02) should always be identical to the unit of

measurement code in the associated PO1 segment (PO103) and the sum of values of quantity (SCH01)

should always equal the quantity ordered (PO102) in the PO1 segment.

3. The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total

(CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

DPAC-840 5 August 6, 1997

Segment: ST Transaction Set Header

Position: 010

Loop:

Level: Heading

Usage: Mandatory

Max Use: 1

Purpose: To indicate the start of a transaction set and to assign a control number

Syntax Notes:

Semantic Notes: 1 The transaction set identifier (ST01) used by the translation routines of the

interchange partners to select the appropriate transaction set definition (e.g., 810

selects the Invoice Transaction Set).

Comments:

Data Element Summary

Ref. Data

Des.

Element Name Attributes

ST01 143 Transaction Set Identifier Code M ID 3/3

Code uniquely identifying a Transaction Set

840

X12.7 Request for Quotation

>> ST02 329 Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set

functional group assigned by the originator for a transaction set

DPAC-840 6 August 6, 1997

Segment: BQT Beginning Segment for Request for Quotation

Position: 020

Loop:

Level: Heading

Usage: Mandatory

Max Use: 1

Purpose: To indicate the beginning of a Request for Quotation Transaction Set and transmit

identifying numbers and dates

Syntax Notes: 1 If either BQT04 or BQT05 is present, then the other is required.

Semantic Notes: 1 BQT03 is the date to be used for reference purposes in an RFQ and a reponse to

RFQ.

Comments:

Data Element Summary

Ref. Data

Des.

Element Name Attributes

BQT01 353 Transaction Set Purpose Code M ID 2/2

Code identifying purpose of transaction set

Use to identify the purpose of the transaction set.

Original

Cancellation

Duplicate

Cancel, to be Reissued

Reissue

>> BQT02 586 Request for Quote Reference Number M AN 1/45

Number assigned by the purchaser to identify his request for quote

Use to identify the unique number assigned to the solicitation. If this is an

amendment to a solicitation (BQT01 is either Code 18 (if the original

solicitation number is retained) and BQT07 is Code 06), the solicitation

number and amendment number will be concatenated.

>> BQT03 373 Date M DT 6/6

Date (YYMMDD)

Use to identify either the date of the solicitation (when BQT01 is one of codes

00, 01, 07, 17, 18 (if a new solicitation number is used), or 22); the date of the

amendment (when BQT01 is code 18 if the original solicitation number is

retained)

X BQT04 374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

Refer to 003050 Data Element Dictionary for acceptable code values.

X BQT05 373 Date X DT 6/6

Date (YYMMDD)

BQT06 92 Purchase Order Type Code O ID 2/2

Code specifying the type of Purchase Order

Contract

A legally binding document wherein one party agrees to

provide supplies or services and another party agrees to

provide compensation for the supplies or services

Purchase Order

Procurement instrument within the small purchasing

threshold

Release or Delivery Order

An order for goods and services placed against a pre-

existing contract or blanket order

BQT07 960 Request for Quote Type Code O ID 2/2

DPAC-840 7 August 6, 1997

Code specifying the type of request for quote

Request For Quote

BQT08 1166 Contract Type Code O ID 2/2

Code identifying a contract type

Firm Fixed Price

X BQT09 786 Security Level Code O ID 2/2

Code indicating the level of confidentiality assigned by the sender to the

information following

Refer to 003050 Data Element Dictionary for acceptable code values.

X BQT10 1232 Purchase Category O 2/2

Code identifying the broad category of products or services being acquired

Refer to 003050 Data Element Dictionary for acceptable code values.

DPAC-840 8 August 6, 1997

Segment: REF Reference Numbers

Position: 050

Loop:

Level: Heading

Usage: Optional

Max Use: >1

Purpose: To specify identifying numbers.

Syntax Notes: 1 At least one of REF02 or REF03 is required.

Semantic Notes:

Comments:

Notes:

1. Use this 1/REF/050 segment to identify reference numbers that apply to all of the line

items. If the reference numbers vary by line item, use the 2/REF/100 segment.

2. There must be one occurrence of this REF segment in all transmissions when BQT01

is code 00, 07, or 18, with REF01 citing code IJ.

Data Element Summary

Ref. Data

Des.

Element Name Attributes

REF01 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

Drawing Number

Defense Priorities Allocation System (DPAS) Priority

Rating

Standard Industry Classification (SIC) Code

Military Standard (MIL-STD) Number

Purchase Requisition No.

Military Specification Number (MILSPEC)

Specification Number

REF02 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

If a document has a revision or extension, the document number and the

revision or extension number will be concatenated and cited in this data

element.

REF03 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

DPAC-840 9 August 6, 1997

Segment: FOB F.O.B. Related Instructions

Position: 080

Loop:

Level: Heading

Usage: Optional

Max Use: >1

Purpose: To specify transportation instructions relating to shipment

Syntax Notes: 1 If FOB03 is present, then FOB02 is required.

2 If FOB04 is present, then FOB05 is required.

3 If FOB07 is present, then FOB06 is required.

4 If FOB08 is present, then FOB09 is required.

Semantic Notes: 1 FOB01 indicates which party will pay the carrier.

2 FOB02 is the code specifying transportation responsibility location.

3 FOB06 is the code specifying the title passage location.

4 FOB08 is the code specifying the point at which the risk of loss transfers. This may

be different than the location specified in FOB02/FOB03 and FOB06/FOB07.

Comments:

Notes:

Use this 1/FOB/080 segment if the FOB point and the acceptance location apply to all of

the line items. When the FOB point and/or acceptance location varies by line item, use

the 2/FOB/180 segment.

Data Element Summary

Ref. Data

Des.

Element Name Attributes

FOB01 146 Shipment Method of Payment M ID 2/2

Code identifying payment terms for transportation charges

Prepaid (by Seller)

Use to indicate that transportation charges are not

included in the unit price but are prepaid and are to be

added as a separate item on this instrument's invoice.

Paid by Seller

The seller agrees to the transportation payment term

requiring the seller to pay transportation charges to a

specified location (origin or destination location)

Use to indicate transportation charges are included in

the unit price.

FOB02 309 Location Qualifier X ID 1/2

Code identifying type of location

Destination (Shipping)

Origin (Shipping Point)

X FOB03 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content

X FOB04 334 Transportation Terms Qualifier Code O ID 2/2

Code identifying the source of the transportation terms

Refer to 003050 Data Element Dictionary for acceptable code values.

X FOB05 335 Transportation Terms Code X ID 3/3

Code identifying the trade terms which apply to the shipment transportation

responsibility

Refer to 003050 Data Element Dictionary for acceptable code values.

FOB06 309 Location Qualifier X ID 1/2

Code identifying type of location

Identifies the acceptance/inspection point.

Destination (Shipping)

Origin (Shipping Point)

X FOB07 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content

DPAC-840 10 August 6, 1997

X FOB08 54 Risk of Loss Qualifier O ID 2/2

Code specifying where responsibility for risk of loss passes

Refer to 003050 Data Element Dictionary for acceptable code values.

X FOB09 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

DPAC-840 11 August 6, 1997

Segment: CSH Header Sale Condition

Position: 110

Loop:

Level: Heading

Usage: Optional

Max Use: 25

Purpose: To specify general conditions or requirements of the sale

Syntax Notes: 1 If CSH02 is present, then CSH03 is required.

2 If either CSH06 or CSH07 is present, then the other is required.

Semantic Notes: 1 CSH03 is the maximum monetary amount value which the order must not exceed.

2 CSH04 is the account number to which the purchase amount is to be charged.

3 CSH05 is the date specified by the sender to be shown on the invoice.

4 CSH06 identifies the source of the code value in CSH07.

5 CSH09 is the percent of the Set-Aside.

Comments:

Notes:

Use this 1/CSH/110 segment to identify conditions of sale that apply to all of the line

items. If there are conditions of sale that apply to a specific line item, use the 2/IT8/140

segment.

Data Element Summary

Ref. Data

Des.

Element Name Attributes

CSH01 563 Sales Requirement Code O ID 1/2

Code to identify a specific requirement or agreement of sale

Small Purchase Set Aside for Small Businesses

A procurement action that has been reserved for (set

aside for) businesses classified as ``small business''

Unrestricted Procurement

X CSH02 564 Do-Not-Exceed Action Code O ID 1/1

Code indicating the action to be taken if the order amount exceeds the value of

Do-Not-Exceed Amount (565)

Refer to 003050 Data Element Dictionary for acceptable code values.

X CSH03 610 Amount X N2 1/15

Monetary amount

X CSH04 508 Account Number O AN 1/35

Account number assigned

X CSH05 373 Date O DT 6/6

Date (YYMMDD)

X CSH06 559 Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values

Refer to 003050 Data Element Dictionary for acceptable code values.

X CSH07 560 Special Services Code X ID 2/10

Code identifying the special service

Refer to 003050 Data Element Dictionary for acceptable code values.

CSH08 566 Product/Service Substitution Code O ID 1/2

Code indicating product or service substitution conditions

No Substitution Allowed

X CSH09 954 Percent O R 1/10

Percentage expressed as a decimal

DPAC-840 12 August 6, 1997

Segment: DTM Date/Time Reference

Position: 150

Loop:

Level: Heading

Usage: Optional

Max Use: 10

Purpose: To specify pertinent dates and times

Syntax Notes: 1 At least one of DTM02 DTM03 or DTM06 is required.

2 If either DTM06 or DTM07 is present, then the other is required.

Semantic Notes:

Comments:

Data Element Summary

Ref. Data

Des.

Element Name Attributes

DTM01 374 Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

997

Quote to be Recieved By

A date on which or before a quote must be received at a

location specified in an RFQ

Use to indicate the date and time for quote receipt.

DTM02 373 Date X DT 6/6

Date (YYMMDD)

DTM03 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or

HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Use to identify the time of bid receipt.

DTM04 623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Eastern Time

DTM05 624 Century O N0 2/2

The first two characters in the designation of the year (CCYY)

X DTM06 1250 Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Refer to 003050 Data Element Dictionary for acceptable code values.

X DTM07 1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

DPAC-840 13 August 6, 1997

Segment: LDT Lead Time

Position: 160

Loop:

Level: Heading

Usage: Optional

Max Use: 12

Purpose: To specify lead time for availability of products and services

Syntax Notes:

Semantic Notes: 1 LDT04 is the effective date of lead time information.

Comments: 1 LDT02 is the quantity of unit of time periods.

Data Element Summary

Ref. Data

Des.

Element Name Attributes

LDT01 345 Lead Time Code M ID 2/2

Code indicating the time range

From Bid Opening to Expiration of Bid

Use to specify the time period for which the submitted

quote must remain valid with the bid opening date as

the basis.

From Required-By Date to Expiration Date

Use to specify the time period the submitted quote must

remain valid with the bid receipt date as the basis.

From Date of Award to Date of Delivery

>> LDT02 380 Quantity M R 1/15

Numeric value of quantity

>> LDT03 344 Unit of Time Period or Interval M ID 2/2

Code indicating the time period or interval

Refer to 003050 Data Element Dictionary for acceptable code values.

X LDT04 373 Date O DT 6/6

Date (YYMMDD)

DPAC-840 14 August 6, 1997

Segment: PID Product/Item Description

Position: 190

Loop:

Level: Heading

Usage: Optional

Max Use: 200

Purpose: To describe a product or process in coded or free-form format

Syntax Notes: 1 If PID04 is present, then PID03 is required.

2 At least one of PID04 or PID05 is required.

3 If PID07 is present, then PID03 is required.

4 If PID08 is present, then PID03 is required.

Semantic Notes: 1 Use PID03 to indicate the organization that publishes the code list being referred to.

2 PID04 should be used for industry-specific product description codes.

3 PID08 describes the physical characteristics of the product identified in PID04. A

``Y'' indicates that the specified attribute applies to this item. A ``N'' indicates it does

not apply. Any other value is indeterminate.

Comments: 1 If PID01 = ``F'', then PID05 is used. If PID01 = ``S'', then PID04 is used. If PID01 =

``X'', then both PID04 and PID05 are used.

2 Use PID06 when necessary to refer to the product surface or layer being described in

the segment.

3 PID07 specifies the individual code list of the agency specified in PID03.

Notes:

This segment to provides a description of the requested items/materiel that applies to all

of the line items. When the descriptions vary by line item, the description will be

provided in segment 2/PID/050.

Data Element Summary

Ref. Data

Des.

Element Name Attributes

PID01 349 Item Description Type M ID 1/1

Code indicating the format of a description

Refer to 003050 Data Element Dictionary for acceptable code values.

X PID02 750 Product/Process Characteristic Code O ID 2/3

Code identifying the general class of a product or process characteristic

Refer to 003050 Data Element Dictionary for acceptable code values.

X PID03 559 Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values

Refer to 003050 Data Element Dictionary for acceptable code values.

X PID04 751 Product Description Code X AN 1/12

A code from an industry code list which provides specific data about a product

characteristic

PID05 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

X PID06 752 Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

Refer to 003050 Data Element Dictionary for acceptable code values.

X PID07 822 Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

X PID08 1073 Yes/No Condition or Response Code O ID 1/1

Code indicating a Yes or No condition or response

Refer to 003050 Data Element Dictionary for acceptable code values.

DPAC-840 15 August 6, 1997

Segment: MEA Measurements

Position: 200

Loop:

Level: Heading

Usage: Optional

Max Use: 40

Purpose: To specify physical measurements or counts, including dimensions, tolerances, variances,

and weights(See Figures Appendix for example of use of C001)

Syntax Notes: 1 At least one of MEA03 MEA05 MEA06 or MEA08 is required.

2 If MEA05 is present, then MEA04 is required.

3 If MEA06 is present, then MEA04 is required.

4 If MEA07 is present, then at least one of MEA03 MEA05 or MEA06 is required.

5 Only one of MEA08 or MEA03 may be present.

Semantic Notes: 1 MEA04 defines the unit of measure for MEA03, MEA05, and MEA06.

Comments: 1 When citing dimensional tolerances, any measurement requiring a sign (+ or -), or

any measurement where a positive (+) value cannot be assumed, use MEA05 as the

negative (-) value and MEA06 as the positive (+) value.

Data Element Summary

Ref. Data

Des.

Element Name Attributes

MEA01 737 Measurement Reference ID Code O ID 2/2

Code identifying the broad category to which a measurement applies

Core Size

When REF01 is Code IJ, use to indicate the size

standard for the cited SIC code.

MEA02 738 Measurement Qualifier O ID 1/3

Code identifying a specific product or process characteristic to which a

measurement applies

Maximum

Indicates the maximum size standard applicable to the

SIC code specified in the REF segment.

MEA03 739 Measurement Value X R 1/20

The value of the measurement

MEA04 C001 Composite Unit of Measure X

To identify a composite unit of measure(See Figures Appendix for examples of

use.)

>> C00101 355 Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Person

When MEA01 is code CS, indicates the SIC size

standard in terms of number of employees.

X C00102 1018 Exponent O R 1/15

Power to which a unit is raised

X C00103 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

X C00104 355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values.

X C00105 1018 Exponent O R 1/15

Power to which a unit is raised

X C00106 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

DPAC-840 16 August 6, 1997

X C00107 355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values.

X C00108 1018 Exponent O R 1/15

Power to which a unit is raised

X C00109 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

X C00110 355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values.

X C00111 1018 Exponent O R 1/15

Power to which a unit is raised

X C00112 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

X C00113 355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values.

X C00114 1018 Exponent O R 1/15

Power to which a unit is raised

X C00115 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

X MEA05 740 Range Minimum X R 1/20

The value specifying the minimum of the measurement range

X MEA06 741 Range Maximum X R 1/20

The value specifying the maximum of the measurement range

X MEA07 935 Measurement Significance Code O ID 2/2

Code used to benchmark, qualify or further define a measurement value

Refer to 003050 Data Element Dictionary for acceptable code values.

X MEA08 936 Measurement Attribute Code X ID 2/2

Code used to express an attribute response when a numeric measurement value

cannot be determined

Refer to 003050 Data Element Dictionary for acceptable code values.

X MEA09 752 Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

Refer to 003050 Data Element Dictionary for acceptable code values.

X MEA10 1373 Measurement Method or Device O ID 2/4

The method or device used to record the measurement

Refer to 003050 Data Element Dictionary for acceptable code values.

DPAC-840 17 August 6, 1997

Segment: RRA Required Response

Position: 280

Loop:

Level: Heading

Usage: Optional

Max Use: 100

Purpose: To indicate information that is required to be included in the response

Syntax Notes:

Semantic Notes: 1 Use RRA02 only to specify applicable regulatory or contractual clause.

Comments:

Notes:

This segment is used to indicate that specific information must be provided with their

proposal, e.g., a certification, a representation or other information.

Data Element Summary

Ref. Data

Des.

Element Name Attributes

RRA01 701 Information Type M ID 2/2

Code specifying the information required in the response

As Indicated by the Cited Reference

Indicates the reference number that requires an offeror

to provide a certification, representation or other

information. This reference number will be a clause

number or some unique reference number previously

provided to offerors

RRA02 127 Reference Number O AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

DPAC-840 18 August 6, 1997

Segment: N9 Reference Number

Position: 290

Loop: N9

Level: Heading

Usage: Optional

Max Use: 1

Purpose: To transmit identifying numbers and descriptive information as specified by the reference

number qualifier

Syntax Notes: 1 At least one of N902 or N903 is required.

2 If N906 is present, then N905 is required.

Semantic Notes: 1 N906 reflects the time zone which the time reflects.

Comments:

Notes:

Use this 1/N9/290 loop to identify various clauses (e.g., FAR, DFAR, DLAR, or other

clauses), special instructions or other references which are applicable to the entire

solicitation. If the information varies by line item, use the 2/N9/320 loop.

Data Element Summary

Ref. Data

Des.

Element Name Attributes

N901 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

Clause Number

Indicates a purchasing activity clause (i.e., a clause not

found in FAR/DFARS, etc.). The purchasing activity

issuing the clause will be identified in N903.

Defense Federal Acquisition Regulations (DFAR)

Department/Agency Number

Indicates and Agency clause with the Agency identified

in N903.

Federal Acquisition Regulations (FAR)

Special Instructions Number

Indicates a special instruction provided by the agency or

purchasing activity identified in N903.

Site Specific Procedures, Terms, and Conditions

A set of procedures, terms, and conditions, applicable to

a category of procurement emanating from a specific

location, which will be incorporated into all

procurement actions in that category by referencing its

unique number rather than by incorporating the lengthy

details it represents

Indicates a clause included in a master solicitation.

Master Solicitation Procedures, Terms, and Conditions

A set of standard procedures, terms, and conditions,

applicable to a category of procurement, which will be

incorporated into all procurement actions in that

category by referencing its unique number rather than

by incorporating the lengthy details it represents

Indicates the Master Solicitation number that contains

terms and conditions applicable to this solicitation.

N902 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

N903 369 Free-form Description X AN 1/45

Free-form descriptive text

N904 373 Date O DT 6/6

Date (YYMMDD)

DPAC-840 19 August 6, 1997

X N905 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or

HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

X N906 623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Refer to 003050 Data Element Dictionary for acceptable code values.

DPAC-840 20 August 6, 1997

Segment: MSG Message Text

Position: 300

Loop: N9

Level: Heading

Usage: Optional

Max Use: 1000

Purpose: To provide a free form format that would allow the transmission of text information.

Syntax Notes:

Semantic Notes:

Comments: 1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Notes:

1. Use this segment to carry the title or full text of any clause, if it is required, or another

solicitation reference associated with the number cited in N902.

2. This segment is also used to carry clause fill-in information if that information is not

provided elsewhere within the transaction set. When providing fill-in information, the

clause title, if cited, and the alternate identifier and date, if applicable, will be the first

data provided. This data will be followed by a numeric designation of the fill-ins being

provided. Each fill-in will be preceded by the paragraph or section identifier in the clause

where the fill-in information is to be inserted (if identifiers are included in the clause). If

there is no paragraph or section designator, the required information will immediately

follow the numeric designation of the fill-ins being provided.

3. A pipe sign (|) will be inserted after each data item. As an example, the fill-in

information required by FAR 52.212-3 will be provided as follows:

Commencement, Prosecution, and Completion of Work| Alternative I (Apr 1984)| 3| (a)

30| (c) Sep 30, 1995| Jan 15, 1995|

Data Element Summary

Ref. Data

Des.

Element Name Attributes

MSG01 933 Free-Form Message Text M AN 1/264

Free-form message text

X MSG02 934 Printer Carriage Control Code O ID 2/2

A field to be used for the control of the line feed of the receiving printer

Refer to 003050 Data Element Dictionary for acceptable code values.

DPAC-840 21 August 6, 1997

Segment: N1 Name

Position: 310

Loop: N1

Level: Heading

Usage: Optional

Max Use: 1

Purpose: To identify a party by type of organization, name, and code

Syntax Notes: 1 At least one of N102 or N103 is required.

2 If either N103 or N104 is present, then the other is required.

Semantic Notes:

Comments: 1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N105 and N106 further define the type of entity in N101.

Data Element Summary

Ref. Data

Des.

Element Name Attributes

N101 98 Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Inspection and Acceptance Location

Buying Party (Purchaser)

Acceptance Location

Indicates the acceptance point is other than origin or

destination.

Inspection Location

Place where the item was viewed or inspected

Indicates the inspection location when it is other than

origin or destination.

Party to Receive Solicitation

N102 93 Name X AN 1/35

Free-form name

N103 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

Department of Defense Activity Address Code

(DODAAC)

Commercial and Government Entity (CAGE)

N104 67 Identification Code X AN 2/20

Code identifying a party or other code

X N105 706 Entity Relationship Code O ID 2/2

Code describing entity relationship

Refer to 003050 Data Element Dictionary for acceptable code values.

X N106 98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Refer to 003050 Data Element Dictionary for acceptable code values.

DPAC-840 22 August 6, 1997

Segment: N2 Additional Name Information

Position: 320

Loop: N1

Level: Heading

Usage: Optional

Max Use: 2

Purpose: To specify additional names or those longer than 35 characters in length

Syntax Notes:

Semantic Notes:

Comments:

Data Element Summary

Ref. Data

Des.

Element Name Attributes

N201 93 Name M AN 1/35

Free-form name

N202 93 Name O AN 1/35

Free-form name

DPAC-840 23 August 6, 1997

Segment: N3 Address Information

Position: 330

Loop: N1

Level: Heading

Usage: Optional

Max Use: 2

Purpose: To specify the location of the named party

Syntax Notes:

Semantic Notes:

Comments:

Data Element Summary

Ref. Data

Des.

Element Name Attributes

N301 166 Address Information M AN 1/35

Address information

N302 166 Address Information O AN 1/35

Address information

DPAC-840 24 August 6, 1997

Segment: N4 Geographic Location

Position: 340

Loop: N1

Level: Heading

Usage: Optional

Max Use: >1

Purpose: To specify the geographic place of the named party

Syntax Notes: 1 If N406 is present, then N405 is required.

Semantic Notes:

Comments: 1 A combination of either N401 through N404, or N405 and N406 may be adequate to

specify a location.

2 N402 is required only if city name (N401) is in the USA or Canada.

Data Element Summary

Ref. Data

Des.

Element Name Attributes

N401 19 City Name O AN 2/30

Free-form text for city name

N402 156 State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency

N403 116 Postal Code O ID 3/11

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States)

N404 26 Country Code O ID 2/3

Code identifying the country

N405 309 Location Qualifier X ID 1/2

Code identifying type of location

Armed Services Location Designation

Indicates an Army Post Office (APO) or a Fleet Post

Office (FPO).

N406 310 Location Identifier O AN 1/30

Code which identifies a specific location

DPAC-840 25 August 6, 1997

Segment: PER Administrative Communications Contact

Position: 360

Loop: N1

Level: Heading

Usage: Optional

Max Use: >1

Purpose: To identify a person or office to whom administrative communications should be

directed

Syntax Notes: 1 If either PER03 or PER04 is present, then the other is required.

2 If either PER05 or PER06 is present, then the other is required.

3 If either PER07 or PER08 is present, then the other is required.

Semantic Notes:

Comments:

Data Element Summary

Ref. Data

Des.

Element Name Attributes

PER01 366 Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named

Buyer Name or Department

PER02 93 Name O AN 1/35

Free-form name

PER03 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

Telephone

PER04 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

PER05 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

Facsimile

PER06 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

X PER07 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

Refer to 003050 Data Element Dictionary for acceptable code values.

X PER08 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

X PER09 443 Contact Inquiry Reference O AN 1/20

Additional reference number or description to clarify a contact number

DPAC-840 26 August 6, 1997

Segment: PO1 Baseline Item Data

Position: 010

Loop: PO1

Level: Detail

Usage: Mandatory

Max Use: 1

Purpose: To specify basic and most frequently used line item data

Syntax Notes: 1 If PO103 is present, then PO102 is required.

2 If PO105 is present, then PO104 is required.

3 If either PO106 or PO107 is present, then the other is required.

4 If either PO108 or PO109 is present, then the other is required.

5 If either PO110 or PO111 is present, then the other is required.

6 If either PO112 or PO113 is present, then the other is required.

7 If either PO114 or PO115 is present, then the other is required.

8 If either PO116 or PO117 is present, then the other is required.

9 If either PO118 or PO119 is present, then the other is required.

10 If either PO120 or PO121 is present, then the other is required.

11 If either PO122 or PO123 is present, then the other is required.

12 If either PO124 or PO125 is present, then the other is required.

Semantic Notes:

Comments: 1 See the Data Dictionary for a complete list of ID's.

2 PO101 is the line item identification.

3 PO106 through PO125 provide for ten (10) different product/service ID's per each

item. For example: Case, Color, Drawing No., UPC No., ISBN No., Model No.,

SKU.

Data Element Summary

Ref. Data

Des.

Element Name Attributes

PO101 350 Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set

PO102 330 Quantity Ordered X R 1/9

Quantity ordered

Specifies the quantity of the item being solicited. If prices for step ladder

quantities are being solicited, PO102 will cite the base quantity that is being

solicited and the step ladder quantities will be cited in the 2/CTP/040 segment.

PO103 355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values.

X PO104 212 Unit Price X R 1/17

Price per unit of product, service, commodity, etc.

X PO105 639 Basis of Unit Price Code O ID 2/2

Code identifying the type of unit price for an item

Refer to 003050 Data Element Dictionary for acceptable code values.

PO106 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

National Stock Number

Manufacturer's Part Number

The manufacturer's CAGE code will be cited in the next

235/234 pair identified with code ZB.

PO107 234 Product/Service ID X AN 1/40

Identifying number for a product or service

PO108 235 Product/Service ID Qualifier X ID 2/2

DPAC-840 27 August 6, 1997

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Manufacturer's Part Number

The manufacturer's CAGE code will be cited in the next

235/234 pair identified with code ZB.

Commercial and Government Entity (CAGE) Code

A code that identifies a commercial contrator authorized

to do business with the U.S. government

PO109 234 Product/Service ID X AN 1/40

Identifying number for a product or service

PO110 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Manufacturer's Part Number

The manufacturer's CAGE code will be cited in the next

235/234 pair identified with code ZB.

Commercial and Government Entity (CAGE) Code

A code that identifies a commercial contrator authorized

to do business with the U.S. government

PO111 234 Product/Service ID X AN 1/40

Identifying number for a product or service

PO112 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Manufacturer's Part Number

The manufacturer's CAGE code will be cited in the next

235/234 pair identified with code ZB.

Commercial and Government Entity (CAGE) Code

A code that identifies a commercial contrator authorized

to do business with the U.S. government

PO113 234 Product/Service ID X AN 1/40

Identifying number for a product or service

PO114 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Manufacturer's Part Number

The manufacturer's CAGE code will be cited in the next

235/234 pair identified with code ZB.

Commercial and Government Entity (CAGE) Code

A code that identifies a commercial contrator authorized

to do business with the U.S. government

PO115 234 Product/Service ID X AN 1/40

Identifying number for a product or service

PO116 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Manufacturer's Part Number

The manufacturer's CAGE code will be cited in the next

235/234 pair identified with code ZB.

Commercial and Government Entity (CAGE) Code

A code that identifies a commercial contrator authorized

to do business with the U.S. government

PO117 234 Product/Service ID X AN 1/40

Identifying number for a product or service

PO118 235 Product/Service ID Qualifier X ID 2/2

DPAC-840 28 August 6, 1997

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Manufacturer's Part Number

The manufacturer's CAGE code will be cited in the next

235/234 pair identified with code ZB.

Commercial and Government Entity (CAGE) Code

A code that identifies a commercial contrator authorized

to do business with the U.S. government

PO119 234 Product/Service ID X AN 1/40

Identifying number for a product or service

PO120 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Manufacturer's Part Number

The manufacturer's CAGE code will be cited in the next

235/234 pair identified with code ZB.

Commercial and Government Entity (CAGE) Code

A code that identifies a commercial contrator authorized

to do business with the U.S. government

PO121 234 Product/Service ID X AN 1/40

Identifying number for a product or service

PO122 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Manufacturer's Part Number

The manufacturer's CAGE code will be cited in the next

235/234 pair identified with code ZB.

Commercial and Government Entity (CAGE) Code

A code that identifies a commercial contrator authorized

to do business with the U.S. government

PO123 234 Product/Service ID X AN 1/40

Identifying number for a product or service

PO124 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Commercial and Government Entity (CAGE) Code

A code that identifies a commercial contrator authorized

to do business with the U.S. government

PO125 234 Product/Service ID X AN 1/40

Identifying number for a product or service

DPAC-840 29 August 6, 1997

Segment: PO3 Additional Item Detail

Position: 030

Loop: PO1

Level: Detail

Usage: Optional

Max Use: 25

Purpose: To specify additional item-related data involving variations in normal price/quantity

structure

Syntax Notes: 1 If PO304 is present, then at least one of PO303 or PO305 is required.

Semantic Notes:

Comments: 1 Some examples of price/quantity variations are: price in different units from the PO1

segment, price changes by date, or price changes by quantity (break and level).

2 PO307 defines the unit of measure for PO306.

Data Element Summary

Ref. Data

Des.

Element Name Attributes

PO301 371 Change Reason Code M ID 2/2

Code specifying the reason for price or quantity change

Alternate Quantity and Unit of Measure

X PO302 373 Date O DT 6/6

Date (YYMMDD)

X PO303 236 Price Identifier Code X ID 3/3

Code identifying pricing specification

Refer to 003050 Data Element Dictionary for acceptable code values.

X PO304 212 Unit Price O R 1/17

Price per unit of product, service, commodity, etc.

X PO305 639 Basis of Unit Price Code X ID 2/2

Code identifying the type of unit price for an item

Refer to 003050 Data Element Dictionary for acceptable code values.

>> PO306 380 Quantity M R 1/15

Numeric value of quantity

>> PO307 355 Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values.

X PO308 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content

DPAC-840 30 August 6, 1997

Segment: MEA Measurements

Position: 049

Loop: PO1

Level: Detail

Usage: Optional

Max Use: 40

Purpose: To specify physical measurements or counts, including dimensions, tolerances, variances,

and weights(See Figures Appendix for example of use of C001)

Syntax Notes: 1 At least one of MEA03 MEA05 MEA06 or MEA08 is required.

2 If MEA05 is present, then MEA04 is required.

3 If MEA06 is present, then MEA04 is required.

4 If MEA07 is present, then at least one of MEA03 MEA05 or MEA06 is required.

5 Only one of MEA08 or MEA03 may be present.

Semantic Notes: 1 MEA04 defines the unit of measure for MEA03, MEA05, and MEA06.

Comments: 1 When citing dimensional tolerances, any measurement requiring a sign (+ or -), or

any measurement where a positive (+) value cannot be assumed, use MEA05 as the

negative (-) value and MEA06 as the positive (+) value.

Data Element Summary

Ref. Data

Des.

Element Name Attributes

MEA01 737 Measurement Reference ID Code O ID 2/2

Code identifying the broad category to which a measurement applies

Refer to 003050 Data Element Dictionary for acceptable code values.

MEA02 738 Measurement Qualifier O ID 1/3

Code identifying a specific product or process characteristic to which a

measurement applies

Percent of Order (-, +)

Expression of allowable variance of order expressed

either as absolute (for example 92% to 110%) or

relative percent (for example - 8% to + 10%)

Indicates the variation of quantity permitted expressed

as a percent of the quantity ordered. The percent under

and/or over is specified in MEA05/06.

X MEA03 739 Measurement Value X R 1/20

The value of the measurement

MEA04 C001 Composite Unit of Measure X

To identify a composite unit of measure(See Figures Appendix for examples of

use.)

>> C00101 355 Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Percent

X C00102 1018 Exponent O R 1/15

Power to which a unit is raised

X C00103 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

X C00104 355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values.

X C00105 1018 Exponent O R 1/15

Power to which a unit is raised

X C00106 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

X C00107 355 Unit or Basis for Measurement Code O ID 2/2

DPAC-840 31 August 6, 1997

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values.

X C00108 1018 Exponent O R 1/15

Power to which a unit is raised

X C00109 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

X C00110 355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values.

X C00111 1018 Exponent O R 1/15

Power to which a unit is raised

X C00112 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

X C00113 355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values.

X C00114 1018 Exponent O R 1/15

Power to which a unit is raised

X C00115 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

MEA05 740 Range Minimum X R 1/20

The value specifying the minimum of the measurement range

1. Specifies the variation in quantity under.

2. Percents will be cited as follows: 4.25% will be cited as 4.25; 3% will be

cited as 3 (leading and trailing zeros are suppressed).

MEA06 741 Range Maximum X R 1/20

The value specifying the maximum of the measurement range

1. Specifies the variation in quantity over.

2. Percents will be cited as follows: 4.25% will be cited as 4.25; 3% will be

cited as 3 (leading and trailing zeros are suppressed).

X MEA07 935 Measurement Significance Code O ID 2/2

Code used to benchmark, qualify or further define a measurement value

Refer to 003050 Data Element Dictionary for acceptable code values.

X MEA08 936 Measurement Attribute Code X ID 2/2

Code used to express an attribute response when a numeric measurement value

cannot be determined

Refer to 003050 Data Element Dictionary for acceptable code values.

X MEA09 752 Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

Refer to 003050 Data Element Dictionary for acceptable code values.

X MEA10 1373 Measurement Method or Device O ID 2/4

The method or device used to record the measurement

Refer to 003050 Data Element Dictionary for acceptable code values.

DPAC-840 32 August 6, 1997

Segment: PID Product/Item Description

Position: 050

Loop: PID

Level: Detail

Usage: Optional

Max Use: 1

Purpose: To describe a product or process in coded or free-form format

Syntax Notes: 1 If PID04 is present, then PID03 is required.

2 At least one of PID04 or PID05 is required.

3 If PID07 is present, then PID03 is required.

4 If PID08 is present, then PID03 is required.

Semantic Notes: 1 Use PID03 to indicate the organization that publishes the code list being referred to.

2 PID04 should be used for industry-specific product description codes.

3 PID08 describes the physical characteristics of the product identified in PID04. A

``Y'' indicates that the specified attribute applies to this item. A ``N'' indicates it does

not apply. Any other value is indeterminate.

Comments: 1 If PID01 = ``F'', then PID05 is used. If PID01 = ``S'', then PID04 is used. If PID01 =

``X'', then both PID04 and PID05 are used.

2 Use PID06 when necessary to refer to the product surface or layer being described in

the segment.

3 PID07 specifies the individual code list of the agency specified in PID03.

Data Element Summary

Ref. Data

Des.

Element Name Attributes

PID01 349 Item Description Type M ID 1/1

Code indicating the format of a description

Free-form

X PID02 750 Product/Process Characteristic Code O ID 2/3

Code identifying the general class of a product or process characteristic

Refer to 003050 Data Element Dictionary for acceptable code values.

X PID03 559 Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values

Refer to 003050 Data Element Dictionary for acceptable code values.

X PID04 751 Product Description Code X AN 1/12

A code from an industry code list which provides specific data about a product

characteristic

PID05 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

X PID06 752 Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

Refer to 003050 Data Element Dictionary for acceptable code values.

X PID07 822 Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

X PID08 1073 Yes/No Condition or Response Code O ID 1/1

Code indicating a Yes or No condition or response

Refer to 003050 Data Element Dictionary for acceptable code values.

DPAC-840 33 August 6, 1997

Segment: PKG Marking, Packaging, Loading

Position: 080

Loop: PO1

Level: Detail

Usage: Optional

Max Use: 200

Purpose: To describe marking, packaging, loading, and unloading requirements

Syntax Notes: 1 At least one of PKG04 PKG05 or PKG06 is required.

2 If PKG04 is present, then PKG03 is required.

3 If PKG05 is present, then PKG01 is required.

Semantic Notes: 1 PKG04 should be used for industry-specific packaging description codes.

Comments: 1 Use the MEA (Measurements) Segment to define dimensions, tolerances, weights,

counts, physical restrictions, etc.

2 If PKG01 = ``F'', then PKG05 is used. If PKG01 = ``S'', then PKG04 is used. If

PKG01 = ``X'', then both PKG04 and PKG05 are used.

3 Use PKG03 to indicate the organization that publishes the code list being referred to.

4 Special marking or tagging data can be given in PKG05 (description).

Notes:

Packaging information such as the number of items in a unit container, the number of

unit containers in an intermediate container, and the gross weight, cube and dimensions

of a unit container or an intermediate container, is carried in the 2/PO4/090 segment.

Data Element Summary

Ref. Data

Des.

Element Name Attributes

PKG01 349 Item Description Type X ID 1/1

Code indicating the format of a description

Refer to 003050 Data Element Dictionary for acceptable code values.

PKG02 753 Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics

being described

Cleaning or Drying Procedure

Cushioning Thickness

CUD

Cushioning and Dunnage

Hazardous Material

Intermediate Container

Level Of Preservation

OPI

Optional Procedure Indicator

Packing

Preservation Method

PML

Preservation Material

SMK

Special Marking

Unit Container

UCL

Unit Container Level

Wrapping Material

PKG03 559 Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values

Refer to 003050 Data Element Dictionary for acceptable code values.

PKG04 754 Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the

marking, packaging or loading and unloading of a product

1. The actual codes associated with the packaging characteristic codes cited in

PKG02 can be found in ASC X12 Code Source List 197 (which is MIL-STD-

2073-2C).

2. When the offeror is to select the appropriate requirement or method

DPAC-840 34 August 6, 1997

associated with a packaging characteristic code, insert "Y" or "YY" (dependent

on the number of positions in the code).

3. Insert "Z" or "ZZ" (dependent on the number of positions in the code) to

indicate that supplementary or special requirements apply to a packaging

characteristic which are not represented by a code listed in MIL-STD- 2073-

2C. Use PKG05 to provide the supplemental or special requirement

information.

4. When the requirement associated with a packaging characteristic code is

included as part of the requirements defined for the preservation method code,

insert either "X" or "XX" (dependent on the number of positions in the code).

5. Whenever a code used in PKG04 requires an explanation or additional

information, provide it in PKG05.

PKG05 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

Use to provide Supplemental Instructions or Special Packaging Instructions.

X PKG06 400 Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

Refer to 003050 Data Element Dictionary for acceptable code values.

DPAC-840 35 August 6, 1997

Segment: PO4 Item Physical Details

Position: 090

Loop: PO1

Level: Detail

Usage: Optional

Max Use: >1

Purpose: To specify the physical qualities, packaging, weights, and dimensions relating to the item

Syntax Notes: 1 If either PO402 or PO403 is present, then the other is required.

2 If PO405 is present, then PO406 is required.

3 If either PO406 or PO407 is present, then the other is required.

4 If either PO408 or PO409 is present, then the other is required.

5 If PO410 is present, then PO413 is required.

6 If PO411 is present, then PO413 is required.

7 If PO412 is present, then PO413 is required.

8 If PO413 is present, then at least one of PO410 PO411 or PO412 is required.

Semantic Notes:

Comments: 1 PO403 - The "Unit of Measure Code" (Element #355) in this segment position is for

purposes of defining the pack (PO401) /size (PO402) measure which indicates the

quantity in the inner pack unit. Example: If the carton contains 24 12-Ounce

packages, it would be described as follows: Element 356 = 24; Element 357 = 12;

Element 355 = OZ.

2 PO413 defines the unit of measure for PO410, PO411, and PO412.

Notes:

Use this segment to specify the weight, cube, or dimensions of the unit or intermediate

pack, or the unit pack quantity or intermediate container quantity; to indicate that

palletized loads are required; or to indicate that shrink wrap is required. To specify the

unit pack quantity, use PO401 and PO404 (code UNT). If there are 50 pairs in a unit

container, PO401 would cite 50 and PO404 would cite code UNT. The number of unit

containers in an intermediate container would be carried in PO414. If only the quantity

per intermediate container is required, use code INT in PO404 and cite the quantity in

PO414.

Data Element Summary

Ref. Data

Des.

Element Name Attributes

PO401 356 Pack O N0 1/6

Number of inner pack units per outer pack unit

1. Use to identify the unit pack quantity.

2. Cite the number 777777 to indicate a bulk quantity (MIL-STD 2073-2C

code BLK).

3. Cite the number 888888 to indicate "Packager's option as long as all other

requirements are met" (MIL-STD 2073-2C code YYY).

4. Cite the number 999999 to indicate "Special requirements - refer to

supplemental data , special instructions or drawings provided" (MIL-STD

2073-2C code ZZZ).

X PO402 357 Size X R 1/8

Size of supplier units in pack

X PO403 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values.

PO404 103 Packaging Code O AN 3/5

Code identifying the type of packaging; Part 1: Packaging Form, Part 2:

Packaging Material

INT

Intermediate Container

UNT

Unit

DPAC-840 36 August 6, 1997

X PO405 187 Weight Qualifier O ID 1/2

Code defining the type of weight

Refer to 003050 Data Element Dictionary for acceptable code values.

X PO406 384 Gross Weight per Pack X R 1/9

Numeric value of gross weight per pack

X PO407 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values.

X PO408 385 Gross Volume per Pack X R 1/9

Numeric value of gross volume per pack

X PO409 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values.

X PO410 82 Length X R 1/8

Largest horizontal dimension of an object measured when the object is in the

upright position

X PO411 189 Width X R 1/8

Shorter measurement of the two horizontal dimensions measured with the

object in the upright position

X PO412 65 Height X R 1/8

Vertical dimension of an object measured when the object is in the upright

position

X PO413 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values.

PO414 810 Inner Pack O N0 1/6

Number of units in each selling pack

1. Use to specify the quantity of unit containers in an intermediate container.

2. Cite the number 666666 to indicate "See appendix B, MIL-STD 2073-1B"

(MIL-STD 2073-2C code AAA).

3. Cite the number 777777 to indicate "See method of preservation" (MIL-

STD 2073-2C code XXX).

4. Cite the number 888888 to indicate "Packer's option as long as all other

requirements are met" (MIL-STD 2073-2C code YYY).

DPAC-840 37 August 6, 1997

Segment: REF Reference Numbers

Position: 100

Loop: PO1

Level: Detail

Usage: Optional

Max Use: >1

Purpose: To specify identifying numbers.

Syntax Notes: 1 At least one of REF02 or REF03 is required.

Semantic Notes:

Comments:

Data Element Summary

Ref. Data

Des.

Element Name Attributes

REF01 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

Foreign Military Sales Case Number

A reference number designating the foreign military

sale records

Drawing Number

Internal Order Number

Requisition Number

Military Standard (MIL-STD) Number

Project Code

Priority Rating

Purchase Requisition No.

Military Specification Number (MILSPEC)

Specification Number

Identifies a specification number other that a MIL-

SPEC. When used, the specification will be identified

in REF03.

Transportation Priority Number

Number indicating the level of government priority

associated with the transportation of a shipment

Mutually Defined

REF02 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

REF03 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

DPAC-840 38 August 6, 1997

Segment: LDT Lead Time

Position: 302

Loop: LDT

Level: Detail

Usage: Optional

Max Use: 1

Purpose: To specify lead time for availability of products and services

Syntax Notes:

Semantic Notes: 1 LDT04 is the effective date of lead time information.

Comments: 1 LDT02 is the quantity of unit of time periods.

Data Element Summary

Ref. Data

Des.

Element Name Attributes

LDT01 345 Lead Time Code M ID 2/2

Code indicating the time range

From Date of Award to Date of Delivery

>> LDT02 380 Quantity M R 1/15

Numeric value of quantity

>> LDT03 344 Unit of Time Period or Interval M ID 2/2

Code indicating the time period or interval

Calendar Days

X LDT04 373 Date O DT 6/6

Date (YYMMDD)

DPAC-840 39 August 6, 1997

Segment: N9 Reference Number

Position: 320

Loop: N9

Level: Detail

Usage: Optional

Max Use: 1

Purpose: To transmit identifying numbers and descriptive information as specified by the reference

number qualifier

Syntax Notes: 1 At least one of N902 or N903 is required.

2 If N906 is present, then N905 is required.

Semantic Notes: 1 N906 reflects the time zone which the time reflects.

Comments:

Data Element Summary

Ref. Data

Des.

Element Name Attributes

N901 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

Special Instructions Number

X N902 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

N903 369 Free-form Description X AN 1/45

Free-form descriptive text

X N904 373 Date O DT 6/6

Date (YYMMDD)

X N905 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or

HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

X N906 623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Refer to 003050 Data Element Dictionary for acceptable code values.

DPAC-840 40 August 6, 1997

Segment: MSG Message Text

Position: 330

Loop: N9

Level: Detail

Usage: Optional

Max Use: 1000

Purpose: To provide a free form format that would allow the transmission of text information.

Syntax Notes:

Semantic Notes:

Comments: 1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Data Element Summary

Ref. Data

Des.

Element Name Attributes

MSG01 933 Free-Form Message Text M AN 1/264

Free-form message text

1. Information on the batch quoting format can be found under the “Batch

Quoting Help” topic of the “Help” section found at:

https://www.dibbs.bsm.dla.mil/

MSG02 934 Printer Carriage Control Code O ID 2/2

A field to be used for the control of the line feed of the receiving printer

Refer to 003050 Data Element Dictionary for acceptable code values.

DPAC-840 41 August 6, 1997

Segment: N1 Name

Position: 340

Loop: N1

Level: Detail

Usage: Optional

Max Use: 1

Purpose: To identify a party by type of organization, name, and code

Syntax Notes: 1 At least one of N102 or N103 is required.

2 If either N103 or N104 is present, then the other is required.

Semantic Notes:

Comments: 1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N105 and N106 further define the type of entity in N101.

Data Element Summary

Ref. Data

Des.

Element Name Attributes

N101 98 Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Postal Mailing Address

Provides the Parcel Post address when different from

the Freight shipping address.

Ship To

Mark-for Party

The party for whom the needed material is intended

N102 93 Name X AN 1/35

Free-form name

N103 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

Department of Defense Activity Address Code

(DODAAC)

N104 67 Identification Code X AN 2/20

Code identifying a party or other code

X N105 706 Entity Relationship Code O ID 2/2

Code describing entity relationship

Refer to 003050 Data Element Dictionary for acceptable code values.

X N106 98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Refer to 003050 Data Element Dictionary for acceptable code values.

DPAC-840 42 August 6, 1997

Segment: N2 Additional Name Information

Data Element Summary

Des.

Position: 350

Loop: N1

Level: Detail

Usage: Optional

Max Use: 2

Purpose: To specify additional names or those longer than 35 characters in length

Syntax Notes:

Semantic Notes:

Comments:

Ref. Data

Element Name Attributes

N202 93 O 1/35

Free-form name

N201 Name M AN 1/35

Free-form name

Name AN

DPAC-840 43 August 6, 1997

Position: 360

Level: Detail

Usage: Optional

Purpose: To specify the location of the named party

Semantic Notes:

Comments:

Segment: N3 Address Information

Loop: N1

Max Use: 2

Syntax Notes:

Data Element Summary

Ref. Data

Des.

Element Name Attributes

N301 166 M AN

Address Information 1/35

Address information

N302 166 Address Information O AN 1/35

Address information

DPAC-840 44 August 6, 1997

Usage: Optional

Des.

Segment: N4 Geographic Location

Position: 370

Loop: N1

Level: Detail

Max Use: 1

Purpose: To specify the geographic place of the named party

Syntax Notes: 1 If N406 is present, then N405 is required.

Semantic Notes:

Comments: 1 A combination of either N401 through N404, or N405 and N406 may be adequate to

specify a location.

2 N402 is required only if city name (N401) is in the USA or Canada.

Data Element Summary

Ref. Data

Element Name Attributes

19 City Name

156

116

AR Armed Services Location Designation

N401 O AN 2/30

Free-form text for city name

N402 State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency

N403 Postal Code O ID 3/11

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States)

N404 26 Country Code O ID 2/3

Code identifying the country

N405 309 Location Qualifier X ID 1/2

Code identifying type of location

Indicates an Army Post Office (APO) or Fleet Post

Office (FPO).

N406 310 Location Identifier O AN 1/30

Code which identifies a specific location

When N405 is AR, this element provides the two letter APO or FPO identifier.

AA - Miami

AE - New York

AP - San Francisco

DPAC-840 45 August 6, 1997

Level: Summary

Usage: Mandatory

Purpose: To transmit a hash total for a specific element in the transaction set

Segment: CTT Transaction Totals

Position: 010

Loop:

Max Use: 1

Syntax Notes: 1 If either CTT03 or CTT04 is present, then the other is required.

2 If either CTT05 or CTT06 is present, then the other is required.

Semantic Notes:

Comments: 1 This segment is intended to provide hash totals to validate transaction completeness

and correctness.

Data Element Summary

Ref. Data

Des.

Element Name Attributes

CTT01 354 Number of Line Items M N0 1/6

Total number of line items in the transaction set

Identifies the number of PO1 segments contained in this transaction set.

CTT02 347 Hash Total O R

Sum of values of the specified data element. All values in the data element will

be summed without regard to decimal points (explicit or implicit) or signs.

Truncation will occur on the left most digits if the sum is greater than the

maximum size of the hash total of the data element.

1/10

Example:

-.0018 First occurrence of value being hashed. .18 Second occurrence of value

being hashed. 1.8 Third occurrence of value being hashed. 18.01 Fourth

occurrence of value being hashed. ------- 1855 Hash total prior to truncation.

855 Hash total after truncation to three-digit field.

This is the sum of the quantities (PO102) for all of the PO1 segments.

X CTT03 81 X R

X ID

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

1/8

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values.

X 352 Description

Weight 1/10

Numeric value of weight

X CTT04 355 Unit or Basis for Measurement Code 2/2

Refer to 003050 Data Element Dictionary for acceptable code values.

X CTT05 183 Volume X R

Value of volumetric measure

X CTT06 355 Unit or Basis for Measurement Code X ID 2/2

CTT07 O AN 1/80

A free-form description to clarify the related data elements and their content

DPAC-840 46 August 6, 1997

Segment: SE Transaction Set Trailer

Loop:

Des.

Position: 020

Level: Summary

Usage: Mandatory

Max Use: 1

Purpose: To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments).

Syntax Notes:

Semantic Notes:

Comments: 1 SE is the last segment of each transaction set.

Data Element Summary

Ref. Data

Element Name Attributes

SE01

96 Number of Included Segments M N0 1/10

Total number of segments included in a transaction set including ST and SE

segments

>> SE02 329 Transaction Set Control Number AN 4/9

Identifying control number that must be unique within the transaction set

functional group assigned by the originator for a transaction set