UNDP RFQ – August 2022 1
REQUEST FOR QUOTATION (RFQ)
RFQ Reference: Supply and Delivery of Bee Colonies, Beekeeping
Tools, Beehive Boxes and Equipment on the basis of DAP Incoterms
2010 to Fuzuli Horadiz city, Sabirabad and Gusar rayons under WEESC
project
Date: 17 August 2022
SECTION 1: REQUEST FOR QUOTATION (RFQ)
UNDP kindly requests your quotation for the provision of goods, works and/or services as detailed in Annex 1 of this RFQ.
This Request for Quotation comprises the following documents:
Section 1: This request letter
Section 2: RFQ Instructions and Data
Annex 1: Schedule of Requirements
Annex 2: Quotation Submission Form
Annex 3: Technical and Financial Offer
When preparing your quotation, please be guided by the RFQ Instructions and Data. Please note that quotations must be submitted using Annex 2: Quotation Submission
Form and Annex 3 Technical and Financial Offer, by the method and by the date and time indicated in Section 2. It is your responsibility to ensure that your quotation is
submitted on or before the deadline. Quotations received after the submission deadline, for whatever reason, will not be considered for evaluation.
Thank you and we look forward to receiving your quotations.
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UNDP RFQ – August 2022 2
Issued by:
Signature:
Name: Subhan Ahmadov
Title: OM
Date: 17.08.2022
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UNDP RFQ – August 2022 3
SECTION 2: RFQ INSTRUCTIONS AND DATA
Introduction
Bidders shall adhere to all the requirements of this RFQ, including any amendments made in writing by UNDP.
This RFQ is conducted in accordance with the
UNDP Programme and Operations Policies and Procedures (POPP) on Contracts and Procurement
Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance of the
Bid by UNDP. UNDP is under no obligation to award a contract to any Bidder as a result of this RFQ.
UNDP reserves the right to cancel the procurement process at any stage without any liability of any kind for UNDP,
upon notice to the bidders or publication of cancellation notice on UNDP website.
Deadline for the
Submission of
Quotation
31.08.2022 18:00 Baku time
If any doubt exists as to the time zone in which the quotation should be submitted, refer to
http://www.timeanddate.com/worldclock/.
For eTendering submission - as indicated in eTendering system. Note that system time zone is in
EST/EDT (New York) time zone.
Method of
Submission
Quotations must be submitted as follows:
☐ E-tendering
☒ Dedicated Email Address
☐ Courier / Hand delivery
☐ Other Click or tap here to enter text.
Bid submission address: [email protected]rg
File Format: pdf, jpeg, rar, zip
File names must be maximum 60 characters long and must not contain any letter or special character
other than from Latin
alphabet/keyboard.
All files must be free of viruses and not corrupted.
Max. File Size per transmission: 35 MB
Mandatory subject of email: RFQ Supply and Delivery of Bee Colonies, Beekeeping Tools, Beehive Boxes and Equipment
It is recommended that the entire Quotation be consolidated into as few attachments as possible.
The bidder should receive an email acknowledging email receipt.
[For eTendering method, click the link https://etendering.partneragencies.org and insert Event ID information]
Insert BU Code and Event ID number
Detailed instructions on how to submit, modify or cancel a bid in the eTendering system are provided in the eTendering system Bidder User Guide and Instructional
videos available on this link: http://www.undp.org/content/undp/en/home/operations/procurement/business/procurement-notices/resources/
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UNDP RFQ – August 2022 4
Cost of
preparation of
quotation
UNDP shall not be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of
conducting the selection process.
Supplier Code of
Conduct, Fraud,
Corruption,
All prospective suppliers must read the United Nations Supplier Code of Conduct and acknowledge that it provides the minimum standards expected of suppliers to the
UN. The Code of Conduct, which includes principles on labour, human rights, environment and ethical conduct may be found at:
https://www.un.org/Depts/ptd/about-us/un-supplier-code-conduct
Moreover, UNDP strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion,
unethical or unprofessional practices, and obstruction of UNDP vendors and requires all bidders/vendors to observe the
highest standard of ethics during the procurement process and contract implementation. UNDP’s Anti-Fraud Policy can be
found at
http://www.undp.org/content/undp/en/home/operations/accountability/audit/office_of_audit_andinvestigation.html#anti
Gifts and
Hospitality
Bidders/vendors shall not offer gifts or hospitality of any kind to UNDP staff members including recreational trips to sporting or cultural events, theme parks or offers of
holidays, transportation, or invitations to extravagant lunches, dinners or similar. In pursuance of this policy, UNDP: (a) Shall reject a bid if it determines that the
selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question; (b) Shall declare a vendor ineligible, either indefinitely or
for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in
executing a UNDP contract.
Conflict of
Interest
UNDP requires every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in
the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. Bidders shall strictly avoid conflicts with other
assignments or their own interests, and act without consideration for future work. Bidders found to have a conflict of interest shall be disqualified.
Bidders must disclose in their Bid their knowledge of the following: a) If the owners, part-owners, officers, directors, controlling shareholders, of the bidding entity or key
personnel who are family members of UNDP staff involved in the procurement functions and/or the Government of the country or any Implementing Partner receiving
goods and/or services under this RFQ.
The eligibility of Bidders that are wholly or partly owned by the Government shall be subject to UNDP’s further evaluation and review of various factors such as being
registered, operated and managed as an independent business entity, the extent of Government ownership/share, receipt of subsidies, mandate and access to
information in relation to this RFQ, among others. Conditions that may lead to undue advantage against other Bidders may result in the eventual rejection of the Bid.
General
Conditions of
Contract
Any Purchase Order or contract that will be issued as a result of this RFQ shall be subject to the General Conditions of Contract
Select the applicable GTC:
☑ General Terms and Conditions / Special Conditions for Contract.
☐ General Terms and Conditions for de minimis contracts (services only, less than $50,000)
☐ General Terms and Conditions for Works
Applicable Terms and Conditions and other provisions are available at UNDP/How-we-buy
Special
Conditions of
Contract
☑ Cancellation of PO/Contract if the delivery/completion is delayed by 30 days
☐ Others [pls. specify]
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UNDP RFQ – August 2022 5
Eligibility
A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group or any
other international Organization. Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by these
organizations. Failure to do so may result in termination of any contract or PO subsequently issued to the vendor by UNDP.
It is the Bidder’s responsibility to ensure that its employees, joint venture members, sub-contractors, service providers, suppliers and/or their employees meet the eligibility
requirements as established by UNDP.
Bidders must have the legal capacity to enter a binding contract with UNDP and to deliver in the country, or through an authorized representative.
Currency of
Quotation
Quotations shall be quoted in AZN
Joint Venture,
Consortium or
Association
If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i)
they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally,
which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall
be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture,
Consortium or Association.
Refer to Clauses 19 – 24 under Solicitation policy for details on the applicable provisions on Joint Ventures, Consortium or Association.
Only one Bid
The Bidder (including the Lead Entity on behalf of the individual members of any Joint Venture, Consortium or Association) shall submit only one Bid, either in its own
name or, if a joint venture, Consortium or Association, as the lead entity of such Joint Venture, Consortium or Association.
Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the following:
a) they have at least one controlling partner, director or shareholder in common; or b) any one of them receive or have received any direct or indirect subsidy from the
other/s; or
b) they have the same legal representative for purposes of this RFQ; or
c) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the
Bid of, another Bidder regarding this RFQ process;
d) they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or
e) some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this RFQ process. This condition relating to the personnel,
does not apply to subcontractors being included in more than one Bid.
Duties and taxes
Article II, Section 7, of the Convention on the Privileges and Immunities provides, inter alia, that the United Nations, including UNDP as a subsidiary organ of the General
Assembly of the United Nations, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of
a similar nature in respect of articles imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other taxes and duties,
unless otherwise specified below:
All prices must:
☐ be inclusive of VAT and other applicable indirect taxes
☒ be exclusive of VAT and other applicable indirect taxes
Language of
quotation
English or Azerbaijani
Annexes shall be given in English. Supporting documents and standard registration documents can be submitted in English, Azerbaijani, Russian or Turkish.
Documents to
be submitted
Bidders shall include the following documents in their quotation:
✔Duly Accomplished Form as provided in Annex 2, and in accordance with the list of requirements in Annex 1;
✔Written Self-Declaration of not being included in the UN Security Council 1267/1989 list, UN Procurement Division List or other UN Ineligibility List;
✔ Latest Business Registration Certificate
✔ Company profile
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UNDP RFQ – August 2022 6
✔ Tax registration
✔Certificates, if any
✔The company must specialize in supply and delivery of beekeeping equipment and products, and have at least three years of experience in the supply and delivery
of bee colonies and beekeeping equipment.
✔At least two reference letters / contracts from the partner organizations/companies on performance carried out in similar assignment
✔Warranty statement.
Quotation
validity period
Quotations shall remain valid for 90 days from the deadline for the Submission of Quotation.
Price variation
No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation
after the quotation has been received.
Partial Quotes
☒ Not permitted
Alternative
Quotes
☒ Not permitted
☐ Permitted
If permitted, an alternative quote may be submitted only if a conforming quote to the RFQ requirements is submitted. Where the conditions for its acceptance are met,
or justifications are clearly established, Click or tap here to enter text. reserves the right to award a contract based on an alternative quote. If multiple/alternative quotes
are being submitted, they must be clearly marked as “Main Quote” and “Alternative Quote”
Payment Terms
☒ 100% within 30 days after receipt of goods, works and/or services and submission of payment documentation.
☐Other ed
Conditions for
Release of
Payment
☒ Passing Inspection [specify method, if possible] Complete Installation
☐ Passing all Testing [specify standard, if possible]
☐ Completion of Training on Operation and Maintenance [specify no. of trainees, and location of training, if possible
☒ Written Acceptance of Goods, Services and Works, based on full compliance with RFQ requirements
☐ Others [pls. specify]
Contact Person
for
correspondence,
notifications and
clarifications
E-mail address: procurement.aze@undp.org
Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and
communicates a new deadline to the Proposers.
Clarifications
Requests for clarification from bidders will not be accepted any later than 3 days before the submission deadline. Responses to request for clarification will be
communicated through https://www.az.undp.org/content/azerbaijan/en/home/procurement.html or by email
Evaluation
method
☒The Contract or Purchase Order will be awarded to the lowest price substantially compliant offer
☐ Other Click or tap here to enter text.
Evaluation
criteria
☒Full compliance with all requirements as specified in Annex 1
☒Full acceptance of the General Conditions of Contract
☒Comprehensiveness of after-sales services
☒Earliest Delivery /shortest lead time
☐Others
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UNDP RFQ – August 2022 7
Right not to
accept any
quotation
UNDP is not bound to accept any quotation, nor award a contract or Purchase Order
Right to vary
requirement at
time of award
At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum
twenty-five per cent (25% ) of the total offer, without any change in the unit price or other terms and conditions.
Type of Contract
to be awarded
☐ Purchase Order
☒ Contract Face Sheet (Goods and-or Services)
☐ Contract for Works
☐ Other Type/s of Contract [pls. specify]
Expected date
for contract
award.
15 September 2022
Publication of
Contract Award
UNDP will publish the contract awards valued at USD 100,000 and more on the websites of the CO and the corporate UNDP Web site.
Policies and
procedures
This RFQ is conducted in accordance with UNDP Programme and Operations Policies and Procedures
UNGM
registration
Any Contract resulting from this RFQ exercise will be subject to the supplier being registered at the appropriate level on the United Nations Global Marketplace (UNGM)
website at www.ungm.org.
The Bidder may still submit a quotation even if not registered with the UNGM, however, if the Bidder is selected for Contract award, the Bidder must register on the
UNGM prior to contract signature.
Exact
Address/es of
Delivery
Location/s
(identify all, if
multiple)
Gusar rayon, Djagar Mujug and Anig villages , Fuzuli Arayatili and Molla Maharramli villages ,Sabirabad rayon Mursalli village
Latest Expected
Delivery Date
and Time (if
delivery time
exceeds this,
quote may be
rejected by
UNDP)
15 days from the date of Purchase Order. For detailed information see the Specifications.
Delivery
Schedule
✔ Not Required (15 calendars days after the issuance of PO)
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UNDP RFQ – August 2022 8
After-sales
services
required
Warranty: The compliance of the colonies with requirements to strength of colony and health conditions shall be under the guarantee of the Contractor for the period
up to 5 months after the delivery. The Contractor will replace perished bees including queen bee after winter hibernation.
All
documentations,
including
catalogs of
services,
operating plans,
shall be in this
language
✔ English or Azerbaijani
Partial Quotes
✔ Not permitted
Payment Terms
✔Others
100 % upon delivery of all equipment and bee colonies
UNDP will award
to:
✔ One and only one supplier
NNEX 1: SCHEDULE OF REQUIREMENTS
UNDP Azerbaijan planning to implement Supply and Delivery of Bee Colonies, Beekeeping Tools, Beehive Boxes and Equipment on the basis of DAP Incoterms 2010 to various project
locations under WEESC Project Phase II:
Following items are asked to be provided by the vendor:
Items to be Supplied*
Description / Specifications of Goods
Latest Delivery Date
Two-floor 20-frame Langstroth type beehive boxes (20
frames), and bee-colonies for Fuzuli Horadiz city
Beehives with frames and bee colonies
Beehive:
15 calendar days after the
issuance of PO
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UNDP RFQ – August 2022 9
Beehive type: 20-frame Langstroth type with appropriate
standard sizes and under roof belt (height of the belt is 7
sm or more)
Material: pine tree; top cover - metal
Number of layers/boxes: 2
Capacity: each layer to contain 10 frames
The 2
nd
box and the roof are detachable.
Coating: water-based and solvent-free paint must be used.
Both the first body and roof layer have rectangular tap
holes of different sizes: 1) for bee entrance and exit; 2) for
air circulation.
The beehive boxes shall have pollen trap
Each beehive shall be supplied with 20 frames.
Frames:
Frames: air-dried pine or spruce timber 20-Deep frame in
line with hive standards. Each frame shall precisely fit the
beehive box so that no leeway is left on sides. Can be
placed inside the hive (20 per body) before delivery to
final destinations. No deformations or black (used for long
time) frames are accepted. Frames in the boxes shall be
supplied with bee colonies, described below:
Bee colonies:
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By the time of delivery (exp. 15 September) strength of
swarm shall correspond to seasonal norms and must
occupy not less than 6-8 frames of the first/bottom body
of the hive and frames should be placed into each of the
23 beehives. Supplier is strongly urged not to divide the
swarm and decrease its strength.
Queen bee must be maximum one (1) year old and
marked with the color of the respective (2022) year. Bee
colonies must represent the local bee species (BozGafgaz
is a strong preference). For better adaptation to the
targeted environment, bees shall originate from the farms
and colonies of the nearest regions, or the queen bees
shall originate be produced in the region with the same
climatic conditions. Bee colonies must be free of diseases
or pests. Hives and beekeeping tools must be sterile for
diseases and pests too.
Combs must not be old, broken or tarnished.
The compliance of the colonies with requirements to
strength of colony and health conditions shall be under
the guarantee of the Contractor for the period up to 5
months after the delivery. The Contractor will replace
perished bees including queen bee.
Two-floor 12-frame Langstroth type beehive boxes (12
frames), frames and bee-colonies for Gusar rayon
Beehives with frames and bee colonies
Beehive:
Beehive type: 12-frame Langstroth type with appropriate
sizes and under roof belt (height of the belt is 7 sm or
more)
15 calendar days after the
issuance of PO
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UNDP RFQ – August 2022 11
Material: pine tree; top cover - metal
Number of layers/boxes: 2
Capacity: each layer to contain 6 frames
The 2
nd
box and the roof are detachable.
Coating: water-based and solvent-free paint must be used.
Both the first body and roof layer have rectangular tap
holes of different sizes: 1) for bee entrance and exit; 2) for
air circulation.
The beehive boxes shall have pollen trap
Each beehive shall be supplied with 12 frames.
Frames:
Frames: air-dried pine or spruce timber 12-Deep frame in
line with hive standards. Each frame shall precisely fit the
beehive box so that no leeway is left on sides. Can be
placed inside the hive (12 per body) before delivery to
final destinations. No deformations or black (used for long
time) frames are accepted. Frames in the boxes shall be
supplied with bee colonies, described below:
Bee colonies:
By the time of delivery (exp. 15 September) strength of
swarm shall correspond to seasonal norms and must
occupy not less than 6-8 frames of the first/bottom body
of the hive and frames should be placed into each of the
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UNDP RFQ – August 2022 12
40 beehives. Supplier is strongly urged not to divide the
swarm and decrease its strength.
Queen bee must be maximum one (1) year old and
marked with the color of the respective (2022) year. Bee
colonies must represent the local bee species (BozGafgaz
is a strong preference). For better adaptation to the
targeted environment, bees shall originate from the farms
and colonies of the nearest regions, or the queen bees
shall originate be produced in the region with the same
climatic conditions. Bee colonies must be free of diseases
or pests. Hives and beekeeping tools must be sterile for
diseases and pests too.
Combs must not be old, broken or tarnished.
The compliance of the colonies with requirements to
strength of colony and health conditions shall be under
the guarantee of the Contractor for the period up to 5
months after the delivery. The Contractor will replace
perished bees including queen bee.
Two-floor 12-frame Langstroth type beehive boxes (12
frames), frames and bee-colonies for Sabirabad rayon
Beehive type: 12-frame Langstroth type with appropriate
sizes and under roof belt (height of the belt is 7 sm or
more)
Material: pine tree; top cover - metal
Number of layers/boxes: 2
Capacity: each layer to contain 6 frames
The 2
nd
box and the roof are detachable.
Coating: water-based and solvent-free paint must be used.
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UNDP RFQ – August 2022 13
Both the first body and roof layer have rectangular tap
holes of different sizes: 1) for bee entrance and exit; 2) for
air circulation.
The beehive boxes shall have pollen trap
Each beehive shall be supplied with 12 frames.
Frames:
Frames: air-dried pine or spruce timber 12-Deep frame in
line with hive standards. Each frame shall precisely fit the
beehive box so that no leeway is left on sides. Can be
placed inside the hive (12 per body) before delivery to
final destinations. No deformations or black (used for long
time) frames are accepted. Frames in the boxes shall be
supplied with bee colonies, described below:
Bee colonies:
By the time of delivery (exp. 15 September) strength of
swarm shall correspond to seasonal norms and must
occupy not less than 6-8 frames of the first/bottom body
of the hive and frames should be placed into each of the 8
beehives. Supplier is strongly urged not to divide the
swarm and decrease its strength.
Queen bee must be maximum one (1) year old and
marked with the color of the respective (2022) year. Bee
colonies must represent the local bee species (BozGafgaz
is a strong preference). For better adaptation to the
targeted environment, bees shall originate from the farms
and colonies of the nearest regions, or the queen bees
shall originate be produced in the region with the same
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UNDP RFQ – August 2022 14
climatic conditions. Bee colonies must be free of diseases
or pests. Hives and beekeeping tools must be sterile for
diseases and pests too.
Combs must not be old, broken or tarnished.
The compliance of the colonies with requirements to
strength of colony and health conditions shall be under
the guarantee of the Contractor for the period up to 5
months after the delivery. The Contractor will replace
perished bees including queen bee.
Honey extractor (mechanical 3 frames) 5pcs for Gusar , 4
pcs for Fuzuli and 1pc for Sabirabad
Stainless steel mechanical honey extractor with legs, for 3
frames as inner basket. Suitable for Dadan and Langstroth
frames.
15 calendar days after the
issuance of PO
Frames for Langstroth beehives for Sabirabad
Wooden frames for Langstroth beehive. To be used to
swap during harvesting or replace broken frames. To be
supplied with beehives.
This should be supplied in addition to the frames supplied
with bee colonies.
15 calendar days after the
issuance of PO
Honey comb for Sabirabad
Wax cells built by honey bees in their nests to contain
their larvae and stores of honey and pollen.
15 calendar days after the
issuance of PO
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UNDP RFQ – August 2022 15
Beekeeping protective clothing (5 pcs for Gusar , 4 pcs for
Fuzuli and 1 pc for Sabirabad)
Coveralls – 10 ps. Used for safety purposes to prevent
stings Sizes: to be informed in order
Gloves – 10 pairs. Used for safety purposes to prevent
stings. At least the inner part of the gloves should be
fabric.
Hat with veil – 10 pcs. Used for safety purposes to prevent
stings. Round shaped. It should be a good quality fabric,
make sure that the face and eyes are composed of nets to
see.
15 calendar days after the
issuance of PO
The pictures above are indicative.
Payment terms
Payment in %
Description
100 %
Upon delivery of all goods
The vendors should be able to deliver to the regions indicated above.
Latest delivery of 15 days from the date of Purchase Order is required.
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UNDP RFQ – August 2022 16
ANNEX 2: QUOTATION SUBMISSION FORM
Bidders are requested to complete this form, including the Company Profile and Bidder’s Declaration, sign it and return it as part of their quotation along with Annex 3: Technical and
Financial Offer. The Bidder shall fill in this form in accordance with the instructions indicated. No alterations to its format shall be permitted and no substitutions shall be accepted.
Name of Bidder:
Click or tap here to enter text.
RFQ reference:
Click or tap here to enter text.
Date: Click or tap to enter a date.
Company Profile
Item Description
Detail
Legal name of bidder or Lead
entity for JVs
Click or tap here to enter text.
Legal Address, City, Country
Click or tap here to enter text.
Website
Click or tap here to enter text.
Year of Registration
Click or tap here to enter text.
Legal structure
Choose an item.
Are you a UNGM registered
vendor?
☐ Yes ☐ No If yes, insert UNGM Vendor Number
Quality Assurance Certification
(e.g. ISO 9000 or Equivalent) (If
yes, provide a Copy of the valid
Certificate):
☐ Yes ☐ No
Does your Company hold any
accreditation such as ISO 14001
or ISO 14064 or equivalent related
to the environment? (If yes,
provide a Copy of the valid
Certificate):
☐ Yes ☐ No
Does your Company have a
written Statement of its
☐ Yes ☐ No
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UNDP RFQ – August 2022 17
Environmental Policy? (If yes,
provide a Copy)
Does your organization
demonstrate significant
commitment to sustainability
through some other means, for
example internal company policy
documents on women
empowerment, renewable
energies or membership of trade
institutions promoting such issues
(If yes, provide a Copy)
☐ Yes ☐ No
Is your company a member of the
UN Global Compact
☐ Yes ☐ No
Bank Information
Bank Name: Click or tap here to enter text.
Bank Address: Click or tap here to enter text.
IBAN: Click or tap here to enter text.
SWIFT/BIC: Click or tap here to enter text.
Account Currency: Click or tap here to enter text.
Bank Account Number: Click or tap here to enter text.
Previous relevant experience: 3 contracts
Name of previous
contracts
Client & Reference
Contact Details
including e-mail
Contract
Value
Period of activity
Types of activities undertaken
Bidder’s Declaration
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UNDP RFQ – August 2022 18
Yes
No
☐
☐
Requirements and Terms and Conditions: I/We have read and fully understand the RFQ, including the RFQ Information and Data, Schedule of Requirements, the
General Conditions of Contract, and any Special Conditions of Contract. I/we confirm that the Bidder agrees to be bound by them.
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I/We confirm that the Bidder has the necessary capacity, capability, and necessary licenses to fully meet or exceed the Requirements and will be available to deliver
throughout the relevant Contract period.
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Ethics: In submitting this Quote I/we warrant that the bidder: has not entered into any improper, illegal, collusive or anti-competitive arrangements with any
Competitor; has not directly or indirectly approached any representative of the Buyer (other than the Point of Contact) to lobby or solicit information in relation to
the RFQ ;has not attempted to influence, or provide any form of personal inducement, reward or benefit to any representative of the Buyer.
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I/We confirm to undertake not to engage in proscribed practices, , or any other unethical practice, with the UN or any other party, and to conduct business in a
manner that averts any financial, operational, reputational or other undue risk to the UN and we have read the United Nations Supplier Code of Conduct
:https://www.un.org/Depts/ptd/about-us/un-supplier-code-conduct and acknowledge that it provides the minimum standards expected of suppliers to the UN.
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Conflict of interest: I/We warrant that the bidder has no actual, potential, or perceived Conflict of Interest in submitting this Quote or entering a Contract to deliver
the Requirements. Where a Conflict of Interest arises during the RFQ process the bidder will report it immediately to the Procuring Organisation’s Point of Contact.
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Prohibitions, Sanctions: l/We hereby declare that our firm, its affiliates or subsidiaries or employees, including any JV/Consortium members or subcontractors or
suppliers for any part of the contract is not under procurement prohibition by the United Nations, including but not limited to prohibitions derived from the
Compendium of United Nations Security Council Sanctions Lists and have not been suspended, debarred, sanctioned or otherwise identified as ineligible by any UN
Organization or the World Bank Group or any other international Organization.
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Bankruptcy: l/We have not declared bankruptcy, are not involved in bankruptcy or receivership proceedings, and there is no judgment or pending legal action
against them that could impair their operations in the foreseeable future.
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Offer Validity Period: I/We confirm that this Quote, including the price, remains open for acceptance for the Offer Validity.
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I/We understand and recognize that you are not bound to accept any Quotation you receive, and we certify that the goods offered in our Quotation are new and
unused.
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By signing this declaration, the signatory below represents, warrants and agrees that he/she has been authorised by the Organization/s to make this declaration on
its/their behalf.
Signature:
Name: Click or tap here to enter text.
Title: Click or tap here to enter text.
Date: Click or tap to enter a date.
DocuSign Envelope ID: 0C2E8B3D-6072-4ED6-9F31-4D93E893FC02
UNDP RFQ – August 2022 19
ANNEX 3: TECHNICAL AND FINANCIAL OFFER - SERVICES
Bidders are requested to complete this form, sign it and return it as part of their quotation along with Annex 2 Quotation Submission Form. The Bidder shall fill in this form in accordance with
the instructions indicated. No alterations to its format shall be permitted and no substitutions shall be accepted.
Name of Bidder:
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RFQ reference:
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Date: Click or tap to enter a date.
Item
No
Description
Qty /pcs
Unit price
Total price
1.
Two-floor 20-frame Langstroth type beehive boxes (20 frames), and
bee-colonies for Fuzuli Horadiz city
23 pcs
2.
Two-floor 12-frame Langstroth type beehive boxes (12 frames),
frames and bee-colonies for Gusar rayon
40 pcs
3.
Two-floor 12-frame Langstroth type beehive boxes (12 frames),
frames and bee-colonies for Sabirabad rayon
8 pcs
4.
Honey extractor (mechanical 3 frames) 5pcs for Gusar , 4 pcs for
Fuzuli and 1pc for Sabirabad
10 pcs
5.
Frames for Langstroth beehives for Sabirabad
130 cpcs
6.
Honey comb for Sabirabad
10 pcs
7.
Beekeeping protective clothing (5 pcs for Gusar, 4 pcs for Fuzuli and 1
pc for Sabirabad)
10 pcs
Total Final and All-inclusive Price
Compliance with Requirements
Your Responses
DocuSign Envelope ID: 0C2E8B3D-6072-4ED6-9F31-4D93E893FC02
UNDP RFQ – August 2022 20
Yes, we will
comply
No, we
cannot
comply
If you cannot comply, pls. indicate counter - offer
Warranty terms
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Delivery terms
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Compliance to requirements
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I, the undersigned, certify that I am duly authorized to sign this quotation and bind the company below in event that
the quotation is accepted.
Exact name and address of company
Company NameClick or tap here to enter text.
Address: Click or tap here to enter text.
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Phone No.:Click or tap here to enter text.
Email Address:Click or tap here to enter text.
Authorized Signature:
Date:Click or tap here to enter text.
Name:Click or tap here to enter text.
Functional Title of Authorised
Signatory:Click or tap here to enter text.
Email Address: Click or tap here to enter text.
DocuSign Envelope ID: 0C2E8B3D-6072-4ED6-9F31-4D93E893FC02